What Is Calendly and How to Save Time With It?

by Radoslaw Fabisiak

Intro to Calendly review

Scheduling meetings online using traditional methods like emailing is tough. You may think it is not, as it only takes a few emails, and while there is some truth to that, it’s not the whole picture. If you need to do that with many people, it gets tougher. Let me give you a short example.

Say that you have to schedule a meeting with seven people with different time zones and availability. You can either organize it. That is getting a piece of paper and writing 1 table for the busy days and 1 for the potential timeslots. Then send an email to every each of them with your findings to check if it works for them and wait for their reply. Most likely, after their reply, you will have to make some changes to the table and send new emails. If lucky enough, after some repetitions of this process, you will finally succeed. 

So, it isn’t that simple after all. Thank God we live in the digital era and at our disposal are tools that make things much better. For this purpose, today we will talk about Calendly. We will explain how it works, mention some of its main characteristics, prices, and more. 

What is the Calendly app? 

It is a meeting scheduling organization app that takes the burden out of your shoulders. So, you only have to type your preference, and the rest is over. Besides, you can use it to arrange the meeting with more than one member at once or use it for hosting webinars. One great aspect of it is its integrations. For example, for calendars, it supports Google Calendar, Outlook/Office 365, iCloud, etc. 

Besides, it counts with apps for iOS and Android, as well as extensions for Chrome and Firefox. 

Among the most popular integrations right now are Zoom, Salesforce, and MS Teams. But it has much more!. It got CRM and sales, video conference, marketing, ATS, payment processor, analytics, etc. Among the most attractive features are: 

How does Calendly work? 

In short, the service serves as the mediator between you and your invitee. Think of it as a robot that knows you want to make a meeting between X-Y hours. Then, it is in charge of communicating that with your invitee alone and find an agreement on the time. At last, you only get to hear from it once everything is ready with the notification of the agreed time. 

On the more technical side, we could say that it works by providing an accessible online platform, which maximizes agreement efficiency by considering set rules and preferences. 

Whichever definition or analogy sounds best is up to you. Now we will explain how to use it in very simple terms. 

How to use Calendly? 

You login into the app and associate it with other accounts if you wish. Then you select the date or dates with your time preferences. Following, you specify rules, like the duration of the meeting, and confirm selections. 

Once set up, share the link with the person you would like to arrange the meeting with via email or any other way. He/she will see a simple and accessible page that shows the dates and timeslots available all in one place. Later, the person selects one according to their preferences, confirms it, and that’s it.

Once that happens, you will receive a notification by email and get it on your calendar (if integrated). 

In the time previous to the meetings, you and your invitee will receive a reminder, so no need to worry about missing them. 

Calendly Pricing - How much is Calendly?

There are three plans and a full 14-day trial available:

Does Calendly have a free plan?

As mentioned before, it does. It counts with the basic plan that is free and plans to continue in that way in the future. As you saw, it comes with several limitations, including those not mentioned. For example, only standard email customer support.  But, for many, it is an attractive plan because it offers the essence of the service. Furthermore, the fact that it comes with unlimited events scheduling is surprising.  There is no reason for not using the free version. 

What are Calendly alternatives

We’ve arrived at the end of the article, as always, we appreciate your time spent reading. 

Radoslaw Fabisiak

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